Get control of service reports and service agreements

Tired of searching for reports in your email inbox? With the AI inbox, all service reports and agreements are collected, read and organised, so you always have an overview and never miss a deviation.
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Streamline the process from receipt to follow-up

From the moment a service report is received in the AI inbox, Propely helps you read, classify and structure the content. Deviations and tasks are suggested, so you can easily make decisions and approve. You retain control, while large parts of the process are streamlined.

Customised workflow with your suppliers
Propely is built to work seamlessly with the suppliers you already use. Reports are received directly via email, regardless of format. You don't need to ask your supplier to change the way they work.

Less work. More control.

How Propely helps you with service agreements and service reports

One centralized inbox for service reports

All service reports are sent to a dedicated email address. You avoid losing documents in inboxes or searching across different systems, and everything is automatically collected on the correct property and service agreement.

AI analyses and extracts key information

The system reads and understands the reports for you. Vendor, person responsible, data, content and key findings are automatically identified and structured correctly in the FM system without manual processing.

Automatisk identificering av

Deviations se detectó directamente en los repos de servicio y más rápidos, se puede facilmente hacer decisiones y approver. These are assigned to the right responsible party so follow-up happens quickly and is not left unresolved.

Supplier follow-up

Gain full control of your suppliers and what they actually deliver. You can easily follow up work, responsibilities and history, and ensure agreements are fulfilled across properties and portfolios.

Monitoring and alerts for deliveries

Zie die Service Reporten werden verwählen und die nestellen, så du kan se volgen med supplieren bericht als.

Buildings ready for technical due diligence

Alle service documentatie wordt geïnstalleerd in een structuur in conformant met NS3451 en NS3456. Your properties are always up to date and ready for review, without time-consuming collection of documentation.

Kundehistorie med Ragde Eiendom - setter leietakerne først med Propely

Service reports and service agreements are an important part of FM documentation.

Without structure and control, the risk of missed follow-ups and deviations increases. With Propely, you get updated, traceable and accessible documentation that provides a better basis for decisions and reduces risk.

Use AI to handle service reports

Want to learn more? Explore articles on the same topic

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Most property managers have service agreements in place. Fewer know whether the agreements are actually followed up, whether the reports are delivered on time and whether the deviations in them are handled. The consequences of that system failure are greater than most people realise.
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From the first steps to full control.

We will help you along the way

“For us, Propely is about control, flow and simplification. We get one common platform where all communication, follow-up and documentation are gathered in one place. Information is available in real time, and both team leaders and operations personnel have the full overview right on mobile. It provides less manual work, better interaction and faster response in everyday life.”
Bilde av person som deler et sitat om bruken av Propely.
Ole Eidslott
CEO, Driftig Eiendomsservice AS
“What we perhaps appreciate most is the structured overview of deviations and tasks, as well as the seamless communication with both tenants and suppliers directly in the platform. Our goal is to bring as much functionality as possible into one comprehensive platform - to make everyday work even more efficient and clear.”
Bilde av person som deler et sitat om bruken av Propely.
Christer Trældal
Property Manager and Project Manager, Eco Forvaltning

Ready to get control of your service reports?

See how Propely automates the handling of service reports and gives you a full overview of service agreements, deviations and deliveries.
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