Fire safety is demanding in practice, although the rules are clear. Many property managers, janitors and operations managers struggle to keep records. Documentation is often scattered between Excel sheets, PDFs, file cabinets, folders, and emails, and control forms are often handled manually. When you are in charge of several buildings, it quickly becomes unclear.
Without good structure, important tasks can be overlooked. It provides weak documentation, unclear liability conditions and increased risks of supervision. At the same time, expectations are rising. Tenants want safe buildings, owners expect systematic follow-up, and insurance companies demand that everything can be documented. Without a digital system, it becomes difficult to meet these requirements effectively.
Propely makes fire safety manageable by bringing together all work related to fire protection in an FM system.
You can easily export out a digital fire safety report with a full overview of all tasks:
All information is structured, searchable and accessible to all involved, whether for internal use or to be shared with the fire department under supervision or the insurance company.
The digital fire safety report serves as a management tool in daily fire protection work. You immediately see what has been accomplished, what remains, and who is in charge. In addition, you can set up so that the FM system sends automatic alerts when a check, service or exercise is approaching. That way, you are always at the forefront and can document everything by supervision.
With Propely, you get a holistic FM system that replaces manual routines and heavy processes with a digital, seamless workflow.
The digital fire safety report gathers all documentation, drawings and routines into a report, based on ready-made templates. Everything is up-to-date and easily accessible to both owner, user and fire protection manager.
The Annual Wheel and Control Plan provides an overview of when checks, servicing and exercises will be carried out, with automatic notifications to those responsible. You can also use ready-made checklists developed by fire counselors, or create your own templates to suit your property's needs.
Deviations are recorded directly in the system, with photos and comments, and followed up until the case is closed. This provides peace of mind, traceability and good documentation in case of supervision. Fire-related documentation is seamlessly integrated into Propely's other FM tasks. This means that you can manage operation, maintenance and fire safety in one and the same system, without unnecessary duplication of effort.
With Propely's AI capabilities, you can also control that suppliers deliver as agreed, generating ready-made reports with one click. All documentation is available for use during inspections, audits or insurance reviews.
With Propely, fire protection becomes an integral part of the operation, not a periodic stress moment. You get the tools that give you an overview, structure and peace of mind in your everyday life, while being prepared when supervision comes. The result is safer buildings, a clear division of responsibilities and documentation you can trust.
Propely has been developed in close collaboration with fire professional environments and real estate actors who know everyday life in the field. Through partnerships with Firesafe, Probase and Norsk Brannvern, you not only get an FM system, but also access to professional quality-assured procedures and best practices. The solution combines technology, structure and fire expertise, making fire work easier, more predictable and in line with regulatory requirements.
Do you want to ensure that your buildings always meet fire safety requirements and that the documentation is in place when the inspection arrives?
See how Propely can help you structure, document and strengthen the fire safety of your property portfolio.